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International Moves: How to Prepare & What to Do

May 22, 2012 By Claire 2 Comments

Recently, WOW has been assisting a client with her impending move to a foreign country. Although any move can be stressful, an international relocation adds much complexity to the process. It is important to prepare for such a move months ahead of time and maintain an organized strategy. To help with this, we have created the below list of tasks to address prior to your move. Follow this list and you’ll find yourself living in the new country without issues left over from the U.S.

Tasks to address in your current home:

Prepare home for move: cancel lease, sell home, engage renters, etc.
Contact utility companies and schedule service end-dates; arrange to pre-pay final bills or have a new billing address/system set up
Disengage services: maid, gardener, pool maintenance, etc.
Donate non-relocation items to Goodwill. Arrange for a pickup one week prior to move
Return any borrowed items and retrieve anything you’ve loaned to friends or neighbors
Pack house and all belongings. If shipping your belongings, be sure to pack with extra care

Tasks to prepare for the relocation:

Research your new location and secure housing
Request digital statements for all necessary incoming mail and bills
Make arrangements to obtain copies of school, medical, dental and veterinary records
Make preparations for schooling in the new city
Obtain list of all schools your kids attended and dates, including contact names and addresses, original transcripts or report cards, list of current text books and course outlines (This will assist you and the new teacher in determining what level your child is at), test results of tests, in particular any standardized exams, particularly for English, Maths and Sciences.
Determine if immunizations are required in order to enter new country
Double check that passports and travel documents are up-to-date
Prepare for communication in new country (international calling plan, etc.)
Secure an international drivers license, if necessary
Obtain insurance in new country (health, driving, personal, etc.)
Meet with an immigration official, if necessary, to discuss required documentation (visas)
Check with your account regarding tax requirements in the U.S.
Get custom forms for household goods if shipping
Arrange for access to funds while overseas (maintain one U.S. bank account)
Communicate your new forwarding address to family, friends, interested parties
Exchange some money prior to leaving for arrival expenses

Shipping Belongings vs. Selling/Leaving Everything:

Determine if you will be engaging an international shipping service or if you will sell all items prior to moving
Research at least 3 international freight companies that ship to your new location and compare estimates
Make a list of all items being shipped, including values
Purchase shipping insurance
Prepare to have items packed and ready up to 3 days before pickup
Confirm destination location, pickup/drop-off procedures, tracking, and contract details
Research airline baggage policy to ensure maximum allowances are not exceeded if bringing many belongings via commercial airlines

Items to carry on the plane:

Hard-to-replace documents: passports, birth certificates, immunization records, ID’s
Jewelry and other valuables
Medications
1-2 days worth of clothing and toiletries

Good luck with your exciting journey and moving company!

For more information on stress free moving, please, visit http://thewellorganizedwoman.com/2012/05/22/international-moves-how-to-prepare-what-to-do/.

Managing Your Medicine Chest

April 20, 2012 By Claire 1 Comment

It is often easy to let your medicine cabinet get out of control, because the items are tucked away behind the mirrors over your sink or the door of the linen closet. Sometimes we say, ‘If I can’t see the mess, it’s not there, right?’ Wrong! It’s a good idea to give a bit of thought and structure to the medicines in our lives because they contribute to a very important aspect of our lives, our health. With a few simple steps you can avoid missing doses, taking expired pills, and losing prescriptions.

First, let’s talk about purging the old prescriptions that you no longer use. Go through each of your bottles and pull out the ones with expired dates or any one-time prescriptions that you won’t need again. Place them in a bag and put them aside for a weekend day when you’ll have time to donate them. That’s right, I said donate! Just like your old clothing, you can also give your old prescriptions away. Most cities have drop off events sponsored by the DEA where trained staff members collect and dispose of your medications in a way that complies with Federal regulations. As long as you keep prescriptions in their original bottles and do not mix pills, you are able to donate. Check this site for rules and information by state.

Now, let’s organize the medicine cabinet itself. I like to recommend to my clients that they reserve a separate shelf or space each for morning meds and evening meds, and then alphabetize the prescriptions for ease of use. If you are managing the prescriptions for several family members, try keeping each person’s meds in different bathrooms or shelves to avoid confusion. And of course, keep bottles out of reach from small, curious children.

Once you clean out the unnecessary and old items, use small containers to organize the everything else housed in the space. For added storage, I love magnetic or adhesive bins that affix to the back wall or door. They utilize regularly unusable space and offer additional storage in a fun way.

For medicines or vitamins that you take when you’re on the go, consider buying a pill box that is separated by day of the week and/or time of the day. Take a few minutes on Sunday evening to dole out the pills in their proper slot and stick the pill keeper in your purse. If you have meds like birth control pills, for example, that must be taken at the same time each day, place that pack in your purse, on top of your toothpaste, or another place that you visit daily to keep it top of mind.

If forgetting your doses is something you struggle with, try placing a note on your bathroom mirror for a week to remind you to open the cabinet – this will help to make it a part of your morning or evening routine. You can even set a reminder on your smartphone if you are particularly busy or forgetful.

Taking a few moments to set yourself up for health success will make quite a difference in your home and your life. Spend a few minutes and take control of your medicine chest this week and you’ll be glad you did!

Happy organizing!

-TWOW

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How to Scrapbook Efficiently

April 13, 2012 By Claire 1 Comment

A scrapbook is one of the most personal ways you can organize your experiences, your memories, and your life. They can be touching gifts and powerful chronicles that surprise your loved ones or adorn your shelves at home. While these memory keepers can be truly beloved treasures, many often perceive them to be complicated, never-ending projects only suitable for those with a lot of spare time on their hands. The reality is that the books can be as easy as you make them.

Have you ever walked into a craft store and been so overwhelmed by all of the products and supplies before you? I encourage you to take a deep breath, and keep it simple. I learned this from my sister who, as a wedding gift, created a scrapbook of the items and mementos that represented that special day and the events leading up to it. The book was a contained story with a start, a finish and a theme to this little piece of my life’s history.

As the Well-Organized Woman, I took inspiration from this wonderful present and hope that you will do the same by following these simple steps.

1. Choose one event or period of time. For example: the first year of your relationship or your child’s life, a wedding or a vacation.

2. Make a list of what you need and stick to it. For example: you’ll need general supplies like scissors, glue and tape, as well as the fun things like stickers, photo corners, creative papers and colorful markers. Go to the craft store and buy only those things. You can always go back.

3. Develop and print the photos (and then some) you want to use ahead of time. If you’re working with a deadline, photo printing and development can take up a lot of precious time, so make this one of your first tasks. It is better to have more photos available than you think you’ll need – you’ll be surprised by the creative ideas that pop up when you get working, so give yourself room to go with it!

4. Dedicate time and make sure you have enough of it. If you are giving a scrapbook as a gift, you’ll need plenty of time to complete it by the day you need to present it. Set aside blocks of quiet time without major interruptions so that your creative juices can flow with the calm you’ll need to glue pictures and mementos in the right places.

5. Keep a box for collecting the items for your scrapbook. If your book will chronicle an entire year, you’ll need a place to keep mementos, photos and other items like movie tickets from your first date. The last thing you want is to tear the house apart to find that one photo or memento you must have for the book from six months ago – it could be anywhere!

By following this well-organized process, you’ll reap rewards in the form of a beautiful and thoughtful scrapbook that will make a loved one’s day. So get creative, and get scrapping!

Good luck and enjoy!

-TWOW

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Organizing Your Digital Life – Part I

March 30, 2012 By Claire Leave a Comment

Just like the physical items in your home, having an organizational strategy for your digital life can increase productivity and peace-of-mind. Your email inbox, music library, and computer desktop can quickly get out of control, so it’s important to take the extra time to develop a process and system around organizing your data.

Computers: The number one piece of advice I can give any client when it comes to the content on your devices is to use your inbox, home-screen and desktop only for the items you need to access that day or regularly. Consider keeping your desktop clean by only leaving your itunes shortcut, email inbox and gym class schedule on it, for example. Everything else goes in well-labeled folders or secondary screens for easy access. The same goes for your email inbox where well-labeled folders are the key to a clear mind and a clear plan of action for each day. In other words, your inbox should double as the day’s to-do list. If it’s in the inbox, you need to respond or take action on the item that day.

Smart Phones and Tablets: Most smart phones have a homescreen with a menu of apps that pops up every time you turn on the phone. This is the screen where you should house your calendar, email accounts, texts, alarm clock, notes, calculator and any other information you access several times each day. Group together your entertainment apps, including all social media and web platforms like twitter, facebook, pinterest, weather, fandango, etc. on another screen. For financial accounts that you don’t use daily, group them together a layer or two under the most important screens. You can organize your tablets in a similar way. For traditional Kindle, try the archiving feature to get the books you’ve already read out of your main view.

Music library: If you’re like me, your iTunes can get a little out of control with songs you’ve gathered along the way that weren’t named correctly. Most of us have thousands of songs which could take a lifetime just to rename consistently, so I often recommend editing just 5 mis-named songs per day (and if you have the extra time, do 10). By the end of the year, you’ll have a consistent library that is easily searchable for those moments when you MUST hear that song you love.

Each of these recommendations will take a bit of your time to organize, but it really is in your best organizational interest to take that time and get your electronic life in order. If you’re feeling overwhelmed, break each technological arena down by month – by the end of the year, you’ll have your electronic life in order and a few organizational resolutions, resolved!

Good luck, and enjoy!
-TWOW

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Prepping For Your Child’s Summer Break

March 27, 2012 By Claire 1 Comment

If you’re like many parents that work full-time, your children’s summer break probably requires a lot of planning and organization. Although it’s still roughly three months away, it’s important to begin making arrangements now in order to meet enrollment deadlines and guarantee space.

To prepare for the impending break, first determine if your children will require full-time, part-time, or ad hoc child-care resources. Depending on the age of your children these resources could range from nannies to sleep-away camp. Once you decide which type of resource you will utilize, you can then begin research on your various options. We have included below a list of great websites to help with your process.

Summer Camps:

Local Kids Sports, Arts, & Educational Classes:

Parents Connect Atlanta Kids Class List

Summer Daycare Options:

When selecting your child’s summer plans, be sure to factor in frequency, location, time, age, child’s mental preparedness, and cost. Once you have chosen the best fit, mark on your calendar the deadlines for registration, deposit, and other requirements to ensure they don’t pass you by. Once the official requirements are met, you can begin preparation by making a checklist items or other things they may require (sports equipment, sleeping bags, art supplies, etc.). We also love this free, printable checklist for summer camp packing from Organize.com.

For those with children in their teens or early adult years, you can also assist with their summer plans, such as internships and part-time jobs. As with camps, these often fill up early, so it’s best to start the search now. We recommend collaborating with your older child on a strategy for identifying opportunities, developing necessary application documents, and conducting the actual search/interview process. Below are a couple of excellent resources for part-time job and internship searches.

Part-Time Jobs:

GroveJob.com

Collegiate Internships:

Internships.com Atlanta

No matter your specific plans for your children’s summer break, just remember that early preparation and organization is key.

- TWOW Team

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Organizing Children’s Artwork

March 20, 2012 By Claire Leave a Comment

Parents often ask how best to manage the ever-growing collection of artwork created by their children. While in parent’s eyes, every finger-painting is a masterpiece worth keeping for a lifetime, not everyone has the storage space to accommodate. The below list contains ideas for storage, organization, and alternative methods of preserving the manifestation of kids artistic talents.

STORAGE BOX: I often recommend that clients purchase one artwork box per child for the school year. When artwork comes home, determine which pieces are especially good and save them in the box. At the end of the school year, review the final collection and select several (3-5) pieces to keep permanently. Scan or photograph the rest before recycling.

SCANNING/PHOTOGRAPHING: Digitize your child’s artwork using a scanner for space-free preservation. Scanned art can then be digitally enjoyed as your computer’s screensaver or background image, in a Facebook album, or shared with relatives via email. Use computer files to categorize the artwork by grade-level or year. 3-D art can be photographed instead of scanned.

FRAMED DISPLAY: Use a DynamicFrame to give the masterpieces a proper display, while storing additional art behind the primary piece.

GIFT: With this strategy, you can gift artwork to extended family members so that they too have something to put on their fridge other great idea is to get balloon sculpting Singapore for the little ones. Invite the kids to include a special piece that they previously created each time you send a birthday present or holiday card.

REPURPOSE: There are many ways in which to re-purpose artwork so that you can keep the memory of the creation while eliminating the need for excess paper storage. Once a piece is digitized you can use the images to create personalized stamps, coffee mugs, artbooks, or a Pop Art canvas print from PhotoWOW.com.

Enjoy preserving your children’s treasures!

-TWOW

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Organizing Your Home Library

March 16, 2012 By Claire Leave a Comment

One of the most powerful symbols of accomplishment in our lives is the books that we’ve read and the library we’ve built. Most of the people I work with view their literary collection as the physical manifestation of their intellectual lives and experience. It is deeply important to them. At the same time many of my clients struggle to keep this collection organized and manageable over time. Many of you can relate and are probably faced with the question: how can I possibly part with any of my books? If you have the space, you don’t necessarily have to purge, but there are steps you can take to keep your collection organized, compact and visually appealing.

If you do find yourself in a position to purge your collection, it is important to recognize that this can be a highly emotional task. Take your time and set aside an hour or two on your weekend when you can have peace and quiet to evaluate what books are ready to leave your home.

In our condo my husband and I have two large Ikea bookshelves with doors for books. I use these two bookcases as the guide for how many books are appropriate for our house. Once we begin growing outside these bounds my husband and I know it is time to reassess what we have. I recommend the same idea to clients all the time.

Identify the bookcases or locations that you will be storing or displaying your books and use this as a guide to the volume of books you will be keeping.

Start with a quick scan of all of your books. There are usually a few things in everyone’s collection that they can pick out right away that can be donated and appreciated by someone else. Pull these and bag or box them immediately.

Next go through and select your absolute keeps. Set your timer and work in 15 minute chunks placing these books on the shelf.

I personally like to organize by subject on my shelves: business, fashion, literature, mystery novels, travel books, etc. Clients typically choose this simple method but some people find alphabetizing to make the most sense.

Books have been used by creative and design loving people for decades as décor. So for clients who value creativity and whimsy over ease of identification I can embrace your desire to make a display out of your treasures – go ahead and sort by color if you must! It really can look stunning in a living room but take my word for it – the search for a specific book can take an epically long time!

Finally, you will need to go through your question mark items and make decisions. This is the tough part for most clients and sometimes even for me. You likely have gift books in this pile as well as books you always intend to get to but never have. If you are tight on space, let them go. If the idea of the book is more appealing to you than the time it will take to read, let it go.

As an organizer I’m always going to advocate for donation over selling things. It’s simpler, you can take a tax write off and quickly remove items for your home. You can make a little money back and feel good about sending these valuables to a new home where the can be loved twice over by another reader by selling on Amazon. Reserve a shelf for these books and track them in a spreadsheet with the price you’re asking. Keep a small set of padded envelopes, tape and address labels, and set aside time on your Saturday morning to take sold books to the post office each week.

Stand back and take in your beautifully organized books!

Happy Reading from TWOW!

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Getting Ready for Spring: A Checklist

March 6, 2012 By Claire Leave a Comment

Spring is just around the corner. In order to help you prepare your home for the change in season, we’ve created the below checklist. Take care of these items now and you’ll be able to enjoy the warm weather without having to worry about last minute To-Do’s. And remember, residential cleaners Brisbane North is always here to help!

Inside:

Closet Changeover: Swap out prime closet positioning of seasonal winter items (sweaters, jackets, scarfs, etc.) for light-weight Spring clothing (shorts, skirts, bathing suits, etc.). While you’re at it, don’t forget about a shoe rotation (boots for flip flops, etc.). For a complete How-To Closet Changeover guide, check out this post.
Mattress Rotation: Ensure maximum lifespan by rotating per manufacturer guidelines.
Storage: Rotate winter items from main closets to the basement or attic. Replace with items used frequently during the Spring (sports equipment, pool toys, etc.).
Linen Changeover: Swap out heavy linens for light-weight options. After washing, store linens in air-tight containers to protect from moths and dirt.
Air Conditioners & Ceiling Fans: Remove and clean filters for AC units. If your air conditioner needs more thorough maintenance, contact Gilbert AZ HVAC maintenance for routine procedures and cleaning of your air conditioning. Clean and rotate ceiling fan blades down (if unit allows) for optimum cool air delivery.
Household Safety Device Checks: Conduct quarterly check of smoke and carbon monoxide monitor batteries.
Clean windows: Clean windows inside and out. Replace or repair broken screens prior to bug season. According to aussieoutdoor.com.au/blinds-shop-near-me/, the proper blinds can help reduce the amount of cleaning required.
Purging & Organizing: Take the seasonal opportunity to review and donate/trash items that are no longer used. Organize remaining items for optimum storage and access.
Expiration Dates: Conduct a sweep of your pantry, fridge, medicine cabinet, and makeup drawer. Discard any items that have passed their expiration dates.
Closed Spaces: Inspect basement and attic for mold and pests that may have taken up residence during the winter months.
Infrequent Cleaning: Conduct a thorough Spring clean of your home, including spaces and items that don’t usually make the list. These may include vacuuming under the furniture, professional cleaning of rugs & carpets, washing of blinds & curtains, deep cleaning of appliances and wiping down of walls, ceiling corners, and baseboards. Carpet cleaning Sacramento provides you with the finest carpet care.

(Source: Ready Set Maids Houston cleaning service).
Outside:

Roof: Inspect for winter damage. Have a professional conduct repairs where needed.
Grills: Inspect, clean, and condition BBQ’s and grills prior to first use. Secure a fresh propane tank, if necessary.
Prune, Mulch, & Plant: Prune dead branches and foliage, trim overgrown plants, and prepare the garden for planting by putting down a layer of mulch.
Gutters: Inspect gutters and clear debris where necessary. Pay special attention to the elbow corners where debris most often gets stuck. If gutter requires some repair work, contact Gettysburg gutter repair from Gettysburg Gutter Advantage.
Pool: Schedule an appointment for your pool maintenance firm to de-winterize the pool. Then secure a regular cleaning appointment with them for the warm months.
Patio Furniture/Outdoor Decorations: Remove from storage, assess for damage/wear, clean, and display.

For a more specific assistance contact Fort Collins septic tank pumping specialists.

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Organizing for Tax Season

February 24, 2012 By Claire Leave a Comment

Tax season can be daunting. While the Well-Organized Woman can’t make your filings any less complicated or get you more money back, we can bring some organization to the process. Follow our tips and this year’s tax season will be a breeze.

Record Keeping & Organization:

The best thing you can do to prepare for tax season is to keep organized throughout the year. There are two methods of document storage, low-tech and high-tech. For the low-tech person, who likes to keep physical copies of all records, there are many storage options. Typical hanging files, document storage boxes, and accordion folders work great. Those who are comfortable with technology or are limited in storage space may prefer to utilize a document scanner and digital storage system to store their files. No matter the method, the key to organization is to ensure that all tax-related documents are stored in categorized files. This will help you or your tax preparation professional easily fill out the forms and identify all possible deductions. Check out some of our favorite storage options below.

Low Tech Storage Options:

Plastic Document Storage Boxes

Locking Steel Security File Box

Expanding Accordion File Folder

High Tech Storage Options:

Neat Digital Filing System & Scanner

SentrySafe Fire-safe, Waterproof Data Storage Chest

Necessary Tax Documents:
This list contains categories of typical documents necessary for filing taxes. These categories can also serve as excellent file labels for document storage.

Income: W-2, K-1, 1099-SSA, Retirement distributions (1099-R), trust fund documents, inheritance documents
Self Employment: Records of income (1099-MISC) and expenses (vehicle, supplies, home office, utilities, technology, tools, etc.)
Investments: 1099-INT, 1099-DIV, and 1099-B forms
Healthcare: Medical, dental, and alternative treatment cost receipts, prescription drug costs, healthcare supplies cost receipts, etc.
Personal & Family: Alimony forms, proof of jury duty pay, childcare receipts, etc.
Education: Student loan interest forms (1098-E), undergraduate textbook receipts, tuition costs (1098-T), etc.
Charitable Deductions: Receipts obtained from 501(c)(3) tax-exempt charities
Business: Union dues, travel expenses, moving expenses, entertainment, uniform costs, etc.
Vehicle: Registration fee receipts, business-related car expenses including gas, insurance, and maintenance, etc.
Real Estate: Rental property income, home repair costs, mortgage interest forms (1098)
Gambling, Lottery, & Miscellaneous Earnings Documents
Casualty, Disaster, and Theft Loss Documents

As always, The Well-Organized Woman team is available to assist in getting you organized for 2011 taxes or to set up a system for managing this year’s documents.

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On the Go: Our Favorite Organizational Apps

January 20, 2012 By Claire Leave a Comment

In keeping with our recent theme of organizational resolutions for the New Year, let’s spend a little time going mobile! That’s right, your mobile devices and computers are great resources for helping you achieve your goals in the time management, organizational and financial arenas – on the go. Here are the best WOW-approved apps for keeping your life organized, no matter where you are in your day!

EverNote: Let’s face it, it’s tough keeping track of everything you need to do and remember in your life. That’s why I LOVE Evernote.com and its mobile app. The majority of my day is spent out of the house and at appointments. Working is therapeutic for me – I often do a lot of my best thinking during this time – which means I’m always coming up with ideas and to-dos for my own life. It can be tough to organize these goals, but with the Evernote app, I can easily whip out my phone and record such things as the books I’d like to read, movies I’d like to watch, articles I’d like to write, recipes I’d like to cook, webpages I’d like to revisit and new organizational tools I’d like to try. But what if I can’t remember the note once I need it? Well, there’s a tool for that, of course! Evernote has a search function that allows me to use keywords to reference the note or list I’d created for myself earlier that day or even two weeks ago. It syncs with my other devices, and I can even share notes with friends and employees. This app is my organizational lifesaver, and I recommend it to most of my clients.

Mint: Ever feel like you have so many accounts in so many places and no way to organize them? Fear not! Mint.com does it for you in a safe, secure and mobile environment. Your Mint app connects and tracks information from each of your checking accounts, savings accounts, credit cards, loans and retirement funds. At any point in time, I can pull up my mint.com profile and see how much money is in each my financial accounts, all in one place. But what I love most about this app is the goal-setting function. You can set goals for paying off credit card and loan balances or saving for big purchases, on a self-determined timeline. The app shows you how much you need to pay or save each month to reach your goal. We all need a little help to reach our financial goals, and mint.com provides the encouragement and accountability you need to achieve an organized financial year.

PageOnce: Pageonce.com is a wonderful app that helps you organize your finances AND pay your bills online, from one place. Like mint.com, you can view each and every account in your financial life, safely and securely, and you can pay your bills on time from your smartphone with the touch of a button. Pageonce.com will also send you alerts and reminders when you have a bill due, which helps avoid late fees. You can even choose which account you’d like to use to pay that bill. I appreciate this function, as I can’t always remember every single log-in and password when I’m on the move and in between appointments. As a bonus feature, Pageonce will also import updates from other online accounts, such as travel, shopping, social networks, event management sites, and email. If you’re a busy woman, the Pageonce app keeps your online life organized and respects your time management goals – WOW!

Dinner Spinner: Whenever I decide to cook a meal that is unfamiliar to me and my kitchen, I head straight to allrecipes.com for ideas that are quick and easy. I love to cook, but I’m also very busy, and so are my clients. Not only do I find what I’m looking for, but allrecipes.com also points me to variations on the theme in the event that the first recipe I find isn’t the right one for me and my family. Dinner Spinner is the mobile app for allrecipes.com, and it is compatible with both the iPhone and Android platforms. With this app, I can browse recipes, bookmark my favorites, share recipes with friends and create a shopping list. Cooking dinner at home helps me save money, a goal I set for my family every year. Being able to organize my meals on the go is just the icing on the cake!

Grocery Gadgets: Another app that saves me money and time on my way to the grocery store is Grocery Gadgets. It allows me to organize my grocery lists, recipes and coupons for free, on my phone. The app even syncs with every device in my household, which keeps my kitchen life managed, no matter where I am. With Grocery Gadgets, I can create my list, see the prices and search for offers online – talk about organized! The part I love the most about this app is that I can check the items off when I’ve bought them – putting the check in check-list is most gratifying for a Well-organized Woman!

If you are a mobile woman who is on the go all of the time, give any of these apps a try. You’ll be an organized, domestic and financial goddess in no time! Enjoy!

-TWOW

Filed Under: Blog Tagged With: being organized, Claire Kurtz, financial apps, follow the well-organized woman, get organized, get out of the house faster, getting organized, grocery list apps, how to save money, lists, mobile organization, New Year\'s Resolutions, organization, organizational apps, planning, recipe apps, The Well-Organized Woman, to-do list apps, working moms, WOW