Internet Time-Suck: How to Avoid the Temptation

The distractions of the internet are never-ending. Between social media, online articles, email, and instant messaging, one can waste hours of potentially productive time on essentially useless browsing. The graphic provided from Nielson research shows the average ways in which we use the internet. We are all guilty of the internet time-such, but some have more trouble with it than others. In order to curb this potentially detrimental habit, we have a few strategies:

1) Determine Why: There is usually a reason why you are drawn into the distraction of internet surfing. Perhaps its boredom, perhaps attention-deficit, or maybe it’s a stress reliever. However, if you understand the why, you can more easily shift the habit into something productive. For example, if you are distracted by internet surfing due to boredom, consider instead switching to a new work task that will re-engage your interest. If you’re looking for mindless stress-relief, perhaps a quick walk outside the building would provide a healthy release.

2) Internet Breaks: If you absolutely need a internet break, determine how much time you can afford to browse and set a timer to keep you to it. The site http://minutes.at/ offers a free timer service that allows you set hard time limits per site. When your time is up, use an app, such as Pocket, to bookmark any pages that you’d like to come back and read later, so that you aren’t tempted to stay a bit longer.

3) Total Browsing Limits: If you are the kind of person who finds themselves lost online for several hours a day, consider setting a weekly internet time allotment. For example, if it’s not for work or school, you will only allow yourself 2 hours per week of browsing time. Keep track of your total on a notepad or phone timer app.

4) Minimize Opportunity: If you are under deadline or need to concentrate on something at work, turn off access to internet distractions. Close down your browser window, turn off instant messaging, and silence your phone from receiving social media notifications. This strategy also works if you need the internet to complete part of the task. The difference is that you do all of your online research first, copy the information to an offline source and then close down the browser to complete the work.

5) Block Access: If you just can’t trust yourself to follow the above suggestions, there is a more serious option available. Services such as, Leech Block for Firefox and Chrome Nanny for Google Chrome allow you to set preferences of which sites will be unavailable for access during which times per day.

Although internet browsing can be a very enjoyable and appropriate activity, there are certainly times that all of us have stayed a bit too long. Hopefully with these tips, we can maximize efficiency and minimize the time-suck.

8 Reasons to Hire a Professional Organizer

We often meet clients that are well-versed in the general principles of organizing. They understand what needs to happen to get them on the right track and yet their homes are still disorganized. When they call us they are initially skeptical about the need for an organizer, but end up extremely happy with the service and results. You may wonder why is there such a discrepancy. We’ve put together the top 8 reasons why hiring a professional organizer is better than attempting to do it by yourself or with a friend.

1. Objectivity: We have no attachment to your belongings and thus can help make difficult decisions about parting with said things a bit easier. We come prepared with lots of thoughtful questions about the frequency of use, necessity, and usefulness to assist in determining whether to keep or cull.

2. Calm & Collected: We organize people’s homes for a living, so we’ve pretty much seen it all. No matter the extent to your organizing needs, we will not become overwhelmed. We can help you achieve this peace of mind as well.

3. Efficiency & Organization: Instead of just making things fit anywhere they can, we strategize about the bigger organizational picture to ensure that your home and life is left with increased efficiency.

4. Completion: When attempting an organizing project by yourself, you can sometimes get distracted and leave things in a more disorganized state than when you started. When you hire us to organize we promise the job will be finished to your satisfaction.

5. Expertise: We are full of recommendations for products, resources, and information that will help you to achieve the organization that you’re looking for. Be it a storage solution or a way of setting up your desk to maximize productivity, we’re happy to impart our wisdom.

6. Fresh Eyes: When you are living in the disorganization for a long time it can become normal and blind you to new ways of doing things. Professional organizers can walk into your home and see patterns of disorganization, as well as potential solutions that you may overlooked.

7. Maintenance Strategies: While physical organizing is the first step, keeping things that way is the hard part. While we organize we impart strategies for how to correct behavioral habits that are contributing to the long-term disorganization, thus leaving you prepared to maintain things on your own.

8. Donations: Before we leave your home, we take the items that you are donating to charity for you. It may seem insignificant, but often times people never get around to donating the items they cull and then they eventually reintegrate themselves into the home. By removing the items immediately we can guarantee this doesn’t happen.

Obviously we’re partial to hiring a professional to help you with your organizing needs, but if you’re still unsure, feel free to give us a call and we can discuss your particular situation.

TWOW

Guest Post: Is Your Bed Linen Keeping You Up At Night?

The kind of bedding you use can mean the difference between a good night’s rest and not getting any sleep at all. People spend about a third of their lives in bed, but many don’t take the time to actually understand what kind of sheets and duvets are the best for them. In fact, many people don’t even know how much of a difference a quality duvet and good sheets can make for their sleep. Many people suffer with bedding that is too hot, doesn’t breathe well, is rough on their skin, and doesn’t wick moisture away from their body. This short guide will teach you everything you need to know about sheets and duvets.

Sheets
Sheets are probably the most complicated piece of your bedding to understand. There are so many options to choose from which can make it feel overwhelming. There are three primary things you need to know about when shopping for sheets and they are thread count, fabric types, and weave styles.

1) Thread count is often touted as the easiest way to determine the quality of sheets. This is only partially true. A good rule of thumb is the higher the thread count, the softer and smoother a sheet will feel. But the problem is that some manufacturers use smaller threads to increase thread count. Another problem with using thread count as the measure of quality is that higher thread counts may trap more heat and not breathe as well as lower thread counts. That can be good in the winter, but bad in the summer.

2) The type of sheeting fabric used can make a big difference in the quality and softness of a sheet. Usually you’ll see sheets made of standard cotton. It’s a good starting point, but it’s not the only available option. Pima cotton is another popular material that is a little softer and has more sheen than normal cotton. Finally, there is Egyptian cotton, which is known for its exceptional quality, softness, and sheen.

3) Weave styles may arguably be the most important thing when considering sheets. The weave is what is primarily responsible for how a sheet feels and how well it traps heat. Sateen weaves resemble satin and can feel very soft and almost cool to the touch. Flannel weaves are thicker and yield a fluffy and very soft feel. Percale sheets are very lightweight which makes them good for keeping you cool at night. Trying to sleep on a mattress on floor is also a good idea.

Duvets
Duvets are less important than sheets when it comes to bedding, but they can still mean the difference between restless nights and a good night’s rest. Three things to take into consideration are the fabric, fill, and type of construction.

1) Most outer parts of duvets are constructed of cotton. The same rules here apply for thread counts in sheets. Usually a higher thread count means softer and higher quality, but that isn’t always true.

2) The fill is the most important part of a duvet. The way this is measured is in terms of fill power. A high fill power means a fluffier duvet, while a lower fill power means a denser duvet. Higher fill powers usually cost more, but they don’t necessarily equal more comfort. Generally fill powers that are on the low side are a little cooler.

3) Duvet construction is something most people don’t even think about, but there are several ways a duvet can be constructed and the differences can be big. Baffle duvets tend to be the warmest because they keep the down in place, while sewn-through duvets can lead to thin spots in the down. Finally, box construction ensures that the fill remains in place so the warmth is evenly distributed.

About the Author
This post was written by Robin Beaumont co-founder of The Best Bed Linen in The World. Robin is an avid writer on the subject of fabrics both as a guest and on his own blog andworks with some of the biggest and best 5 start hotels in the world.

A Place for Everything: The Biltmore Estate

Earlier in the Summer my family met for a long weekend in Asheville.  Despite my general attraction to minimalist spaces I am in love with Biltmore Estate and could probably spend a week or two there touring the house and taking part in all of the amazing outdoor activities offered on the property.

On our trip we took a behind the scenes Architect’s Tour and found ourselves up on the roof and in rooms not typically available to visitors.  Combined with the self-guided tour through the rooms open to the public we got a great taste of the design, functionality, and beauty of the house.

Most striking to me, as a person with organization and efficient planning often on her mind, is the care taken by George Vanderbilt and his architect, Richard Morris Hunt, to address every possible need for a home this size used for constant entertaining and with an eye toward complete self-sustainability.  Biltmore is the ultimate example of the classic adage, “A place for everything and everything in its place!”

The basement of Biltmore house is one the best examples of a place for everything I’ve ever seen!  In the food preparation and storage areas in particular you will find a canned goods storage room, a produce storage room, a rotisserie cooking room(!), cold storage, a pastry preparation and keeping room, and a beautiful general kitchen area with sinks and prep counters with views out to the gorgeous countryside behind the house. The incredible upstairs living spaces include a breathtaking library, great hall for gathering and dining, reception rooms, storage rooms, and a multitude of guest rooms.

Despite the difference in the size and purpose of our homes and this great manor house, we can reflect and take a cue from this well-planned home in designing our own calm retreats.

-Take a look at each room in your house and evaluate, moving from left to right through the room, if each area of the room is serving its purpose well.

- Identify the areas where too much is happening in one place: do you have books overflowing your bookshelves, is your living room overrun by dvds, magazines, toys, or stacks of paper? Analyze what can be culled down and what is truly meaningful or actually used. If you’re looking for the best property deals , check out Siam Real Estate.

- Use the space you have as a guide to what you can keep: We have a tendency to want to find the perfect organizing item to create more space to keep things. We usually cannot make more space so living well in the space we have often requires some intense analyzing and a little creativity.

-Make tough choices: If you have 50-60 hair care products (and we have seen this many and more!) and nowhere to put them, really ask yourself what you are using daily and at this stage of your life.  If 30 of the 50 are never touched, give to a friend or donate to a women’s shelter.

- Use Peter Walsh’s best organizing principle and envision the lifestyle you want to be living.  Does your physical space and the belongings that reside there support that vision? It can be a  joyful existence to live with less, but in an environment that is calm and well-planned!

For inspiration on living well with less check out The Joy of Less, A Minimalist Living Guide: How to Declutter, Organize, and Simplify Your Life

‘The Power of Habit’ by Charles Duhigg

I’m currently reading a book called ‘The Power of Habit: Why We Do What We Do in Life and Business’. The book discusses the science behind habits and how we can use this knowledge to alter various routines in our lives. Whether it be poor eating, smoking, or the collecting of excess belongings, much of what we do stems from the process of habits.

If you would like to change a habit in your life, the author suggests you start by figuring out the three things that form what is called a ‘Habit Loop’. First is the ‘Cue’. This is a signal, a feeling, or anything else that triggers the desire for habit action. Second is the ‘Routine’, which refers to the actual act. Finally, there is the ‘Reward’, which is obtained by completing the routine. The reward can come in many forms, but essentially is anything that provides satisfaction. Determining each of these items can be difficult as they are not always obvious. For example, if someone wanted to stop eating a sugary snack in the afternoon, they might realize that the cue is a lull in work and the reward is actually a distraction from boredom, not necessarily the snack itself.

Once you have identified the elements of the Habit Loop, you must then attempt to replace either the routine or the reward with something you feel is more appropriate. To expand on the example, if the sugary snack is causing weight gain, but the real reward is a break from boredom, the person may consider taking a walk with a colleague instead of eating. The cue and reward will remain, but the new routine will provide a healthy alternative.

The reason I mention this book is that the understanding of how habit’s work can help us to change the way we manage organization, time management, and general control in our lives. We often see clients that are overwhelmed by disorganization. I suspect that if they closely examined the habits that form the basis for the problem they could make edits to the loop that result in drastic overall routine changes. I highly recommend this book for anyone looking to make changes in how they operate and what they do.

Happy Reading!

Paper Clutter Strategies & Maintenance

Paper clutter is typically the most common issue we see in organizing consultations. Between personal information, mail, work documents, and other incoming paper the stacks can quickly become overwhelming. We’ve devised a couple of simple strategies for reducing the amount of paper coming in and living in your home.

Junk Mail: Eliminate junk mail from ever making its way into your home by enlisting a service, such as 41pounds.org. The service takes your name off of junk mail lists and can even minimize catalog delivery.

Mail System: We have discussed in previous posts, the handiness of maintaining a mail processing system. Get a basic file folder container and insert 3 files. The first can be labeled ‘Action Needed’ for important items that need service soon. The second is labeled ‘Upcoming’ and should contain items that may need handling in the coming weeks. The third is ‘Interest’ which may contain coupons or information received for things you may want to consider in the future. Each week, select a day to evaluate the contents of the files and move, file, or trash items as necessary.

Business Cards: Business cards are a big problem for many professionals. The contact information is important, but the storage or entry can be a pain. Try an app such as ScanBizCards which uses OCR technology to digitize the information from a photo taken of any card.

Digital Docs: For more traditional business documents, consider using an online doc development and storage suite, such as Google Docs. Anything you produce or need will be stored online for easy access and updating.

Personal Docs: A simple trick for keeping personal documents under control is to immediately upon opening, shred or trash anything that is not necessary to keep. When deciding what to keep and what to shred, consider if the document could be obtained easily online if needed. Utility, credit card, and even medical bills are all stored online and thus physical copies are rarely needed.

Paperless Billing: Take advantage of online billpay, paperless statements, and email communications as much as possible to further curb paper in your home.

Tax Docs: For documents pertaining to taxes, use a well-labeled storage system, such as the ones recommended here. Only save items in category labeled folders for the first year and then move everything into a single folder labeled by the year following your tax filing. All tax documents can be shredded or trashed after 7 years, but for a list of what to keep and what to toss, check out Suze Orman’s recommendations.

Upside Down Sorting: When attempting a paper sort, flip the pile upside down to start with the oldest, and likely most unnecessary, documents first.

To File or Not to File: Before filing something, ask yourself when was the last time you accessed something similar from the filing cabinet. If the answer is never, you probably don’t need to file it.

We know that paper can be a hassle, but if you stay on top of it soon after it enters your home it will never become unmanageable.

Good Luck!
TWOW

Hoarders: Strategies for Clearing, Organizing, & Maintaining

A recent study came out detailing the biochemical differences between the brains of hoarders and those of normal functioning people. Brain scans of those diagnosed with Obsessive Compulsive Disorder with hoarding tendencies showed abnormally high levels of activity in the region of the brain tied to decision-making processes. When OCD participants were presented with objects that belonged to them and were asked to consider giving them away brain activity spiked. This important research shows that for some people there truly are physiological barriers to purging and collecting personal belongings.

In our work we often come across clients who are likely borderline hoarders if not clinically diagnosed. Many times, these people are referred by friends and family of the client when their own efforts at controlling the ever-growing collection fail. Their homes are generally rendered unusable by the amount of stuff and often the lives of those living in the environment are suffering because of it. The approach to working with these types of clients is different than with most. If you are someone helping a loved one deal with the effects of hoarding we recommend several strategies.

1) Like-with-Like: Gather all similar items throughout the house and count the total number. For example, if there are 100 boxes of soap, discuss with the hoarder how many they think they can part with and still have enough. Perhaps 50 can be culled. The resulting number may still seem excessive, but for them it is a crucial step in the process of downsizing the collection.

2) Start with the Easy: It may seem to you that everything is trash, but to the hoarder each item has meaning and need. There are usually, however, certain items that they are more willing to give up than others. Identifying things like clothing that will never fit again, expired medications or food, and dead plants will help them to get in the mood for purging.

3) Timing: Although hoarding TV shows often depict large amounts of stuff being thrown away in one day, the reality is this type of strategy can be physically and mentally debilitating for a hoarder. Instead, plan to work slowly through the collection letting go of things in a gradual process. It may take weeks or months to get to a point of liveability, but the long-term sustainability of this strategy is greater.

4) Everything Has It’s Place: Often hoarders will acquire so many things that the belongings start to live in odd places, such as laundry detergents in the hallway. Once you clear much of the stuff out of the home, label appropriate ‘homes’ for items. Discuss with the hoarder that if a certain type of item lives in a certain drawer that if the drawer is full, they must not purchase another until there is space.

5) Maintenance: As a strategy for long-term maintenance of the clean and organized home, work with the hoarder to commit to a goal of one-in, one-out. Every time a new item comes into the home, they must donate, trash, gift, or otherwise cull something already in the home. For the first few donation experiences, it’s best to leave the hoarder at home. After the process is more fully underway consider bringing them with and discussing with donation staff what the items will do for those receive them. The understanding that their stuff is going to a much more needed situation can lessen the stress of the process for hoarders.

6) Therapy: The physical process of getting rid of things is important, but the best thing you can do to maintain the new order to to encourage the hoarder to get therapeutic help. A trained mental health specialist, experienced in hoarder compulsions, can do much to work through the underlying reasons for hoarding and stop further collections from developing.

We know that having a Compulsive Hoarder in your life can be difficult, but just remember that they are not a lost cause. And if you need help, professional organizers and therapists can be a good place to start.

Good Luck!
TWOW

Apps to Make Your Life Easier (August 2012)

There are lots of apps that can be distracting and wasteful, but there are also many that can help improve time management, organization, and even health. Our current list of app essentials includes a variety of tools to make your life a little easier.

  • Read It Later allows you to save any page on the web to be read at a future time. This function is great for helping you to maintain focus at work, while still indulging your online interests. Best of all, the saved articles are typically advertising free and able to be read offline.
  • Cozi is a family organizer that allows multiple family members to share a calendar, to-do list, shopping list and journal. For families on-the-go, this app is a simple way for everyone to remain on the same page.
  • ZocDoc enables users to search for doctors and other medical professionals in their area and make appointments based on soonest availability and insurance acceptance. Medical appointments can be hard to come by, but with this app you can find someone that fits your schedule, not the other way around.
  • MyMedical safely stores medical records, emergency contacts, insurance info, and lab work, etc. for a whole family. No longer is it necessary to store hard copies of such documents. Simply keep the information in this app and sharing to necessary people and groups is a cinch.
  • OfferUp is perfect for those looking to cull items from their homes. Simply snap a photo of said items, easily post them for sale in the online marketplace, and await a purchase. The posts can also be listed on Facebook, Twitter, and Pinterest to increase your sales odds.
  • MyFitnessPal takes the complications out of dieting and fitness. The app efficiently tracks food intake, calories, and nutrients with its massive database of stored edibles. It will also allow you to document exercise, connect with friends for moral support, and track goals with reports.

Good Luck!
TWOW

Guest Post: Creative Ways To Contain That Clutter

If there is one thing that every house has in common, it’s clutter! Living a full life comes with stuff along the way. So how do you keep all that stuff from living all over your countertops, end tables, and living room couch? With a little creative organization!

  1. File it away. Many of us use filing cabinets in our professional lives to keep track of customer information, invoices, and receipts. Why limit this incredibly handy device to your workspace? A filing cabinet is the best way to keep your physical records organized, especially if you have a family or own a home. Stow a binder for everyone’s medical information inside your cabinet, with a sheet in the front of your children’s binders where you can record important milestones like crawling and walking. Alternatively, try scanning in important paperwork and saving it in specific folders on your home computer. Getting all the bills, receipts, and records off your countertops is an essential first step to moving on to more exciting organizational projects.
  2. Make your furniture play double duty. From now on, your furniture doesn’t get to just serve one function.  That inexpensive armoire that you bought to house your daughter’s baby clothes? As she grows and changes, so does the armoire! In elementary school the armoire could serve as an art station or hobby closet, and when she goes on to high school, the armoire might morph into a computer desk. Similarly, a chest or trunk can serve as both storage space and a coffee table, a standing bookcase holds trinkets and books plus acts as a room divider, and baker’s racks can be used for storage in the bathroom and bedrooms as well as the kitchen.
  3. Climb the walls. Too many times we only think of organization as going in one direction – horizontal. But if you start to look at your walls as potential storage area, you’ll realize that your house is brimming with places to keep all that clutter! Some simple hooks in each room can be used for coats, play clothes, and sports uniforms. A sturdy rope hanging from eyehooks on the wall can be used to display artwork, special photos, important correspondence, and other lightweight items. And mounting shelves or cubbies is a great alternative to keeping them on the ground where they take up valuable floor space.

This post was generously written by guest blogger, Lisa. She is a mother and organization enthusiast who relies on her storage units in Colorado Springs and storage units in McAllen to keep her life clutter free. As a writer at Self Storage Deals, Lisa advocates labeling as the best way to stay organized around the house.

Preparing for House Guests: A Checklist

Summer is often a time of year when we receive visitors from out of town. Although the visits can be great experiences, the preparation can sometimes be overwhelming. In order to assist in getting ready for house guests, we’ve put together a checklist of items to execute prior to their arrival.

Lodging:

  • Clean the entire house and yard
  • If you’re using a blow up mattress, test it ahead of time for leaks and pump issues. If you do not own a guest mattress, consider checking for a Nolah mattress discount, they are best value in my opinion.
  • Launder the linens on the guest bed
  • Leave an extra blanket and a couple of extra pillows in the room in case of specific sleep style preferences
  • Clear out space in the closet and/or dresser for the guests to unpack their things

Eating:

  • Determine which meals will be had at home and buy appropriate amounts of food. Do not forget to accommodate for food allergies, preferences, and diets
  • If no major meals are to be eaten at home, at least purchase snacks and beverages
  • Make reservations for dining out ahead of time to ensure your desired restaurants do not book up

Bathing:

  • Clean and set-aside a fresh towel for each guest. If you have several colors, consider giving one color to each guest so they can easily identify which is theirs in the bathroom.
  • Ensure that the bathroom to be used by the guests is well-stocked with soap, shampoo, conditioner, and toilet paper. If you have extra travel sizes on hand from previous hotel stays, feel free to set these out in a bowl on the counter. It’s a great way to offload them.

Miscellaneous:

  • Find or have a spare key made in case you are separated from your guests
  • If you have an alarm system or special entry procedures within your building, write them down for your guests
  • If there is a small child among your guests, ask the parent what childproofing should be done ahead of time
  • Plan a rough agenda for the trip and have several activity options to present for your guest’s choosing
  • Write down the internet password for your guests

Take care of these items ahead of time and the visit can be dedicated to having fun with your guests instead of scrambling to prepare.

TWOW

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