Organizing Your To-Do List

An overflowing to-do list is always a source of stress. We’ve complied our favorite methods for organizing, planning, and executing the tasks on your list in a way that is both efficient and easy.

1) Like with Like: Write out your to-do list in a way that groups like tasks together. Potential categories include: phone calls, computer work, physical errands, personal errands (dentist appt., nail appt., etc.)  and requests from others and long-term projects.

2) Consider Location: When organizing your list, consider the locations of where physical errands need to be completed. If there is a shopping center that contains multiple stores at which you have tasks, get them all done at once instead of making multiple trips.

3) Timing is Everything: When planning the execution of your to-do list, take into consideration the timing needs of the various tasks. For example, calls to vendors need to happen during business hours, while internet research could take place after hours. If you plan ahead you won’t find yourself pushing off tasks due to an inability to complete them during your free hours.

4) Prepare Yourself for Success: If certain tasks on your list involve physical processes, such as returns, prepare for the possibility of getting them done when the opportunity arises by placing the items (including receipts) in your car. This concept is also true for all other tasks that need to be completed while out and about.

5) Enlist Help: If a task on your list would take you twice as long as it would your husband or a friend, hand it off. In the same respect, if your hourly worth exceeds the cost it would take you to outsource the task to a personal assistant, it likely makes sense to pay for it to be handled instead of doing it yourself.

What are your favorite to-do list tricks?

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Common Questions (and Answers) for a Professional Organizer

When organizing people’s homes we often answer the same questions again and again. While our answers occasionally change based on the situation, we’ve also come up with general strategies and concepts that seem to ring true for most.

1) Should I keep all of the sizes I fluctuate between? This is a common problem. We find that many individuals with overflowing closets are often holding on to wardrobes in several sizes because of frequent weight changes. What we always tell people is that it’s easier to fluctuate between sizes when you have the next size up available to you. If your jeans were getting a bit tight and you had no larger size available, you might be more conscious of eating healthy and working out to make the current jeans fit again.

2) What do I do with the stuff I’m storing for family/friends? The first question to ask is how long have you been storing the items. Next ask yourself if there was a time limit placed on providing the storage and when the last time the owner mentioned the items. If you’ve had clothing from a relative for several years, chances are they don’t need it anymore and would be fine giving it away. If they truly want the items give them a deadline by which to move them and stand by it. Just remember, this is your home, not a storage unit.

3) How do I maintain the organization? This is the most difficult part of organizing for most people. They love the idea of getting organized, but struggle to maintain it after we’ve left. To assist in keeping your home tidy and organized, commit to a daily routine of putting things back where they belong. Each night, before you go to bed walk around the home and conduct a mini-reset. This will help keep things from getting out of control. Labels are also a great idea to ensure things go back to their rightful homes.

4) What papers do I keep and what can be tossed? In general, if you can find a copy of the document somewhere online, shred, recycle or trash the hard copy. For documents that are currently being used, maintain a inbox/outbox system that is reviewed each week for expired/unnecessary items. To determine what documents need to be stored long-term or for tax purposes, review Suze Orman’s Financial Clutter, What to Keep List.

5)  Am I a Hoarder? It is common for individuals using a professional organizer to feel like perhaps they are a Hoarder. The reality is that the amount of collecting or acquisition that it takes to become a Hoarder is significant and most people do not fit the clinical definition. That being said, there are many people with hoarding tendencies. If any of the following statements are true, you may benefit more from a mental health professional, than an organizer.

  • You acquire belongings to fulfill an emotional need
  • You hold onto excessive amounts of items with little or no value (i.e. newspapers, old magazines, trash, etc.)
  • Your belongings have taken over the space you require to live comfortably in your home
  • You are extremely reluctant to part with any belongings, no matter their frequency of use, value, or usefulness
  • The collecting of items has otherwise impaired your life or health

What are some of the questions you’ve always wanted to ask a professional organizer?

TWOW

Guest Post: 8 Ways to Have Fun Cleaning

While everyone wants a sparkling house, getting there can be…well, a chore. For working and stay-at-home moms alike, jam-packed schedules often limit the time available for cleaning, and it can be easy to do a lackluster job or simply not do it at all some weeks.

Some people hire a housekeeper to clean for them, but if you don’t, here are eight ways to make cleaning fun for yourself and your family. If you are looking for a professional cleaning company check us out here.

1. Create a Theme
Parties and special events often have themes that make them special. Borrow that magic for cleaning day. By adding a simple theme, you can turn chores into fun. Pick something like Pirate Adventure. Everyone in your family can dress up in leftover Halloween costumes, play music like the soundtrack toJake and the Never Land Pirates and talk like a pirate while cleaning. Make cleaning silly and you’ll forget that you’re actually working.

2. Make it a Race
Becky, a mom and cleaning expert who blogs at Clean Mama, recommends that you: “Time yourself and try to beat last week’s time.” If you’re the ultra-competitive type (even with yourself), this can be a great way to get motivated. Challenge your kids to see who can make a bed the fastest and give a prize to the winner — maybe they get to pick the next flick for movie night.

3. Get the Family Involved
Cleaning isn’t just something that mom handles. Every member of the family should pitch in. “I like to involve my kids in the chores so we are doing them together,” says Becky.

Like Becky, Jan Dougherty, cleaning expert and author of “The Lost Art of House Cleaning,” says cleaning should be a family affair. Dougherty believes cleaning is an important life tool all children should learn. “Give your children the proper tools to do a good job. Rather than instructing them to clean their room and walking away, give them one-on-one instruction,” she suggests. Kids will enjoy the personal attention and feeling of importance you’re giving them.

4. Shoot Hoops
If you’re getting the whole family involved, set up a few trash bins around the room you’re tackling and have family members take turns trying to throw trash or other items you’re getting rid of into the bins. This can be fun in its own right, but for a little extra motivation, you can award the person who makes the most baskets a prize. The prize can be anything from a homemade “MVP Cleaning Trophy” to even getting to opt out of the chore of their choice for next week’s cleaning duties.

5. Head Outside
We mainly think of cleaning as things to do inside the home, but there’s plenty of work that needs to be done outside as well. Get some fresh air while tackling yard work. Have the kids help rake up leaves and then have fun jumping in the piles before scooping the leaves into garbage bags. In the winter months, getting the kids to help shovel the driveway is easy when you promise they can use the extra snow to make igloos and snowmen when the shoveling is complete. And teach them how to garden by starting with easy tasks like weeding and watering.

Learn more Tricks to Get Kids to Do Yard Work »

6. Skate to Clean Floors
Who doesn’t love that scene from Pippi Longstocking where she puts sponges on her feet to mop the floors? Have everyone remove their socks and shoes and tear up old towels so that everyone gets their own pair of “skates.” Fill up the sink or a bucket with soap and water and have everyone dip their skates into the soapy water before putting them under their feet and gliding around the room. To dry the floor, grab an oversized towel and have everyone jump on board, single file to create a cleanup choo-choo train.

7. Multitask
Cleaning can be a great way to sneak some exercise into your life. Kill two birds with one stone by wearing light ankle weights or watching your form while you polish the counter tops. If you aren’t interested in the weights, Becky recommends you “wear a pedometer and see how many steps you can take while you do your house cleaning.” Cleaning can be great cardio if you’re willing to look a little foolish in your own home. Who knows? You may be motivated to take more steps, and thus, clean more.

8. Entertain Yourself
One of the best ways to make cleaning fun is to make it entertaining. Becky recommends playing music or putting on a kid-friendly movie while you all fold laundry. In the same way music can motivate you to workout harder, it can also pump up your chores. After all, who hasn’t used their mop handle to pretend they were Adele at the Oscars? Put on some upbeat tunes and dance around the house while de-griming. You will be done in no time.

Cleaning doesn’t have to be tedious and boring. By taking it step-by-step and incorporating small games and challenges into each chore, you can make it a fun, family activity rather than bemoaning all of the things you have to do. The next time cleaning day rolls around, bust out your MP3 player, put on some ratty clothes and get down with your bad self.

This post was generously written by Alaina Brandenburger, a Contributor for Care.com (www.Care.com), the largest online care destination in the world.

 

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